Privacy Policy
Last Updated: April 21, 2025
Effective Date: February 27, 2025
HireNinja ("we," "us," or "our") respects your privacy and is committed to protecting your personal information. This Privacy Policy outlines how we collect, use, share, and protect your data when you access our platform and services ("Services"), which include our applications, APIs, websites, and associated technologies.
By using our Services, you acknowledge that you have read, understood, and agree to this Privacy Policy. If you do not agree, you should not access or use the Services. If you are under the age of 18, you are not permitted to use our Services.
1. Information We Collect
We collect personal information you provide to us such as your name, email address, and password. We also gather user content, which includes prompts, file uploads, feedback, and outputs, as well as communications you exchange with us via chatbot interactions or surveys. Additionally, we automatically collect device and application data, including your IP address, operating system, browser type, and usage activity through cookies and similar technologies.
2. How We Use Your Information
Your information is used to deliver and maintain our Services, enhance user experience, improve our platform and develop new features. We also use it to provide support, ensure platform security, send relevant communications, and comply with legal obligations. Data may also be used for analytics, fraud prevention, and research purposes to improve our Services.
3. Sharing Your Information
We do not sell your personal information. We may share your information with service providers for infrastructure, analytics, and support. Legal disclosures may be made when required by law. If you use a corporate email, we may share account details with your employer. Information may be shared within our corporate group and in business transactions such as mergers or acquisitions. We may also share your data when you give us explicit consent to do so.
4. Security
We use industry-standard security measures to safeguard your personal data. While we strive to protect your information, no system can guarantee absolute security. By using our Services, you acknowledge and accept these risks.
5. Data Retention
We retain your personal data as long as necessary for delivering our Services, meeting legal requirements, and supporting business operations. When data is no longer needed, it is securely deleted or anonymized.
6. Children’s Privacy
Our Services are intended for users aged 18 and over. We do not knowingly collect data from minors. If we become aware of such data collection, we will promptly delete the information.
7. International Data Transfers
To provide global Services, we may transfer your data to countries outside your own. Where necessary, we use legal frameworks such as Standard Contractual Clauses to ensure appropriate data protection.
8. Your Rights
You have the right to access, correct, or delete your personal data. You may also object to or restrict certain processing activities, withdraw consent, or request data portability. You may contact us at asif@hireninja.com to exercise your rights. We may verify your identity before fulfilling any requests.
9. Contact Us
If you have any questions or concerns about this Privacy Policy, please contact us at asif@hireninja.com.
10. Changes to This Policy
We may update this Privacy Policy from time to time. Significant changes will be communicated via the Services. The most current version will always reflect the "Last Updated" date shown above.